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Hotel contracts - Songs of innocence and of experience [entries|archive|friends|userinfo]
Douglas Spencer

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Hotel contracts [Mar. 3rd, 2011|12:31 am]
Douglas Spencer
You're organising a large event, for which purpose you wish to have a contract with the hotel. You have three or four meetings with the hotel over the course of a few months, and they then send you a copy of the proposed contract.

The contract bears very little relationship to the discussions you've had with them. The few things that are specified are specified incorrectly, and there are many things that ought to be specified which are not mentioned at all.

Poll #1712753 Hotel Contracts

Your default assumption is...

They're incompetent
35(87.5%)
They're trying to screw you
5(12.5%)

The number of iterations before there's a contract you can sign might typically be...

One
1(2.7%)
Two
4(10.8%)
Three
8(21.6%)
Four
6(16.2%)
Five
5(13.5%)
Six
2(5.4%)
Seven or more
4(10.8%)
I've known events where the contract is still not ready by the time the event arrives
7(18.9%)


We're about fourteen months out at this stage.
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Comments:
[User Picture]From: gaspodia
2011-03-03 09:51 am (UTC)
Most hotels are limited by their hotel software. In many cases, editing is not possible and they have to redraft it each time so something to watch out for is changes to things you thought you'd already agreed in a previous version.

One way round this is to keep the hotel contract reasonably brief and general and have it refer to a separate catering/room/other contract, which you both sign to agree variations to the standard hotel stuff in clearly laid out plain English that you can wave in front of hotel staff on the day.

I'm happy to dig out an example and discuss this further with you at Illustrious if you like :)
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