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Hotel contracts - Songs of innocence and of experience [entries|archive|friends|userinfo]
Douglas Spencer

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Hotel contracts [Mar. 3rd, 2011|12:31 am]
Douglas Spencer
You're organising a large event, for which purpose you wish to have a contract with the hotel. You have three or four meetings with the hotel over the course of a few months, and they then send you a copy of the proposed contract.

The contract bears very little relationship to the discussions you've had with them. The few things that are specified are specified incorrectly, and there are many things that ought to be specified which are not mentioned at all.

Poll #1712753 Hotel Contracts

Your default assumption is...

They're incompetent
35(87.5%)
They're trying to screw you
5(12.5%)

The number of iterations before there's a contract you can sign might typically be...

One
1(2.7%)
Two
4(10.8%)
Three
8(21.6%)
Four
6(16.2%)
Five
5(13.5%)
Six
2(5.4%)
Seven or more
4(10.8%)
I've known events where the contract is still not ready by the time the event arrives
7(18.9%)


We're about fourteen months out at this stage.
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Comments:
[User Picture]From: j_lj
2011-03-03 10:39 am (UTC)
Been there done that. Some hotels are great and are able to do what you ask them. Some not so, especialy the big chain ones where they can only stick in a few extra lines in their automated hotel contract software.

I once did an event after one phone call and the shake of the hand with the hotel manager and we did not have any problems at all. And that was my wedding.

My tip is to keep the contract as brief as possible and lay it out in plain English.
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